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  4. CAHP College Administration Office Duties

CAHP College Administration Office Duties

Administrative Assistant: Jan Wilson

  • Direct Dean’s Support – Calendar

  • Dean’s Approval Forms (collect and manage needed approvals, including

  • vacation requests for chairs)

  • Timesheets/Leave Reports

  • Reception (phone, walk-in)

  • Building Safety Officer

  • Faculty File Support (part-time)

  • P2000 System

  • Organizing Secretary Meetings

  • Departmental Support (schedules)

  • PCard Financial Payments

  • College Events

  • Dean’s Awards/Dean’s List Letters (semesterly)

  • EMS Reservations

  • Parking Passes for Dean’s Office Guests

  • Telephone Directory

  • Chair’s Meeting Minutes

  • College Committee Lists, Letters and Website Update

  • Maintain AHP Calendar

  • Maintain Procedures Manual

  • Liaison to Academic Affairs for the College (including processing all documents to AA)

  • Mid-Tenure Reviews and Tenure and Promotion Process

  • Manage Annual Evaluation

  • Manage CAHP Handbook Updates

Clinical Contracts Coordinator – Valerie Logan (Deb Tittle)

  • Affiliation Agreements

  • Manage Curriculum Action Forms Process 

  • Full Time & Part Time Faculty Files

  • FLAC, 3 Year Rolling Contracts, Overloads

  • Special Course Fees

  • Assist Departments as Needed (Deb)

Accountant I: Tonya Read

  • Financials (Budgets, Clinics, Part-time, Concur)

  • Personnel Action Forms

  • EPAF’s

  • Pay Invoices

  • Reconcile PCard

  • Scholarship Support (January-April)

  • Liaison to Academic Affairs for the College (including processing documents to AA)

  • Part Time Faculty Budget and Requests

Part-time Support – Joanna Bowen

  • Bill payment, Transfers

  • Follow Up on Financial and Faculty File Information

  • Liaison to Academic Affairs for the College (including processing documents to AA)

  • Grants Administrator (pre-award and post-award, includes PAR reports)

  • Manage CAHP Handbook Updates (back-up)

  • Manage Annual Evaluation (back-up)

  • Mid-Tenure Reviews and Tenure and Promotion Process (support)

Academic Records Specialist: Kathy Loring

  • Student Support (phone, walk-in)

  • Student Forms

  • Advising Schedule/Calendar

  • Student Advising Files, Record Retention

  • Advising Meetings, Agenda, Minutes

  • Graduation Processing

  • Grades Reports (midterm/final, incomplete)

  • AHP Calendar – Open House Dates, Orientation and Academic Calendar Items

  • CHE Forms for Institutional Research

  • Lost & Found

  • Myriad of Reports

  • Enrollment